Tuesday, October 25, 2011

Fast But Not Too Fast

One of the hallmarks of good customer service is to be able to handle a problem quickly and efficiently. No customer wants to be on hold forever or have to make several calls to get their issues handled. However, they don’t want to be rushed off the phone or brushed off either. There is a fine line between fast and efficient and rude and brusque.

Organization goes a long way in making calls go faster and more smoothly. Most of the time, you are dealing with different people who have the same questions and concerns. Develop a cheat sheet with answers to the most common questions or instructions on the processes you use to find those answers. Of course, there are exceptions, but the majority of people are calling with the same concerns so be prepared with the answers to those questions.

A little courtesy will make the caller feel acknowledged and respected. You don’t have to have long drawn-out conversations or make endless small talk, but being polite and even pleasant can make the caller feel valued. Those little things really do mean a lot.

Take time to listen. True, you might know exactly what they are going to say or ask for but still give them the time to ask it. No one likes to be cut off mid-sentence or to feel as if they aren’t being heard. While they are talking, you could start finding the answer to their question or getting the information they need but never be short with people.

Fast, courteous service is the key to a satisfied customer!